Nothing can replace the good management practices of planning, documentation
and extension of that information to your representatives through good
training. In order to adequately prepare for any activity you must prepare for
the best and the worst to occur. While there is no inclusive list of items from
which to plan your activity, there are some general points from which to start.
Remember the Risk Management Office should be involved in the review of all
policy, procedural and curriculum items that affect Cooperative Extension on a
state wide basis. The following are some items which may assist you in your
planning process.
Items to be Considered When Evaluating Risk
Be aware of the necessity to know
- Types of activities
- Plan of supervision
- Location, number, and
competence of supervisors
- Crowd control
- Safety procedures
- First aid procedures and
practices
- Plant and equipment
maintenance
- If at any time you fear
for your safety, remove yourself from the situation immediately.
Be alert to dangerous conditions:
- Physical facilities and areas
- Participants: rowdiness,
horseplay, general observations, discipline
Put overall administration into specific written procedures
- Medical treatment
authorization forms
- Schedules
- Registration forms
- Do's and Don'ts for
participants
- Emergency procedures (before and
after accident)
- Safety rules
- Job descriptions (Includes
Volunteers)
- Participant Insurance
requirements
Ensure specific supervision criteria
- Communicate, so that
participants understand the responsibilities of their position.
- Be sure all representatives
understand and adhere to safety practices and procedures.
- Be alert to changing
conditions which can bring about hazardous conditions.
- Ensure existing Cooperative
Extension policy regarding activity is followed.
Be clear on instruction given to those involved in activity regarding
- Skills needed for various
jobs
- Instruction for safety,
courtesies of the game, etc.
- Protective devices.
- Rules and regulations.
- WARNINGS
Complete all necessary forms
Medical form
- General Waivers
- Equine Waivers, if necessary
- Accident insurance, if
necessary